Space planning is the process of optimizing a building's layout to meet the needs of a business; ideally, this is done in the context of a business plan and a facility management plan for the business. The process is simple in concept: data about the organization, the legislative/legal environment, the building, the firm's needs, and the employees' needs are gathered. Through the 'design' process, this information is then analyzed and translated into a space plan. The success or failure of the space planning solution can be measured using a variety of indicators at any point in the plan's life cycle.

The primary purpose of most facilities is to provide suitable workspace; however, this is not an easy task because it includes determining requirements, designing, building, and fitting out, adjusting as people come and go and business demand changes, and eventually acquiring or disposing of new space. Space is frequently measured in terms of net rentable area, but it also includes other critical spatial needs such as circulation/travel, engineering, amenity, parking, and utility areas that support the primary function.

Considering the significance of having a suitable workspace, effective space management is a necessary skill and an important component of value optimization. Most facility performance benchmarks are expressed as a ratio to floor space, so by minimizing floor space, everything becomes more efficient. Non-territorial workspaces, shared resources, telecommuting, hot-desking, and open planning are some strategies for reducing space requirements. Space management is dependent on an understanding of organizational need and direction. When designing a facility, a needs analysis is used to determine the number and size of functional spaces. As a result, space usage must be monitored and ownership reallocated to ensure that this costly resource is not misused. The facility manager should be constantly concerned with whether available space is sufficient and, if necessary, where additional space can be easily acquired.

While the surface area of the space is important, so is too the quality of the space. This is an important consideration during the design of new facilities and must continue so during the period of occupancy. There is a direct relationship between quality and productivity, with higher quality resulting in higher productivity and vice versa. Influencing factors include access to natural light, visual privacy, noise reduction, circulation flow, storage availability, and workstation design. Job satisfaction is closely related to productivity and is thus influenced by facility quality and effective space management.

Space planning and management both provide a supportive work environment that focuses on delivering the company's products on time and within budget. Space planning is a discipline used to create a working environment suitable for a business to generate a return on its investment; anything is possible with the right tools and information. Space management, on the other hand, provides a variety of working environments and space services to the employees of the company.

Reference:

https://drive.google.com/file/d/1hApSzBklZX_nFA3yhiydI0vj529rqsHO/view?usp=drivesdk